Health Records Data Clerk

Sioux Lookout ON
7 days
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The Health Record Data Clerk is responsible for performing a variety of Health Records data entry duties, as well as other Health Records related duties as assigned.

The Health Records Data Clerk reports to the Health Records Coordinator.

This is a 6 month term position with possibility of extension.

The annual salary range for this position is $45,686 to $55,621 based upon 1,820 hours/year.

Who can apply: Persons of First Nations ancestry will be given preference (s.16 (1) CHRA)


  • Medical Records Assistant Certificate/Diploma
  • 1-2 year’s work experience in a medical office/setting is preferable
  • Working knowledge of computer word processing programs such as Microsoft Word, Excel, etc.
  • Medical terminology is an asset
  • Excellent written and oral communication skills
  • Ability to work under minimal supervision and as part of a team
  • Professional integrity and the ability to maintain confidentiality is essential
  • Good working knowledge and experience in time management and excellent organizational skills
  • Ability to communicate in one or more of the First Nations dialects of the Sioux Lookout region will be an asset
  • Applicants should note that proof of COVID-19 immunizations is a condition of employment within SLFNHA.


  • Copy, scan, label and distribute all in/outpatient health records data.
  • Keep community physician MRP status current.
  • Assist with release of information, death certificates, etc.
  • Assist in checking and filing all golden rod HL7 reports in OSCAR.
  • Check all mismatched results in OSCAR and forward to appropriate physicians.
  • Verify, correct, and maintain all patient demographics (including MRP status) in OSCAR and add new patient charts as required.
  • Monitor and correct labs/documents/results going into wrong patient charts in OSCAR and make necessary changes.
  • Reply to any messages regarding problems with incoming results/reports or direct accordingly.
  • Identify duplicate charts in OSCAR and ensure all contents of chart have been placed on one correct chart.
  • Ensure security of patient confidentiality by maintaining a secure workstation and keeping current on all health information policy and procedures.
  • Maintains continuity of work operations by documenting and communicating actions, irregularities, and continuing needs relating to health records to the Health Records Coordinator.
  • Photocopying of records/documents for billing purposes.
  • Assist with monitoring consultation area in OSCAR and maintain accordingly.
  • Special projects as assigned.
  • Assist with other health record duties when necessary.
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Job Features

Job CategoryAdministrative, Health Worker

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