JOB SUMMARY
The Procurement and Contract Coordinator is responsible for the purchasing activities of Sioux Lookout First Nations Health Authority. The incumbent will utilize expert knowledge and experience to purchase goods and services that meet quality requirements and specifications at the most favorable price for the company, while simultaneously building and maintaining strategic relationships with key suppliers and contractors. Activities include but are not limited to: reviewing all purchasing requests to ensure SLFNHA is obtaining the best pricing for products and goods required, analyzing suppliers to determine best fit, and preparing, analyzing and negotiating requests from staff and management. The Procurement and Contract Coordinator will also co-ordinate purchase of assets for SLFNHA, being the vehicles and properties.
Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
Qualifications:
- The ability to perform the requirements of the position on a regular basis.
- 2 or more years in a management role
- University (Bachelor) degree in business / health administration or related field preferred
- Knowledge of product and service purchasing as well as tendering process such as RFQ / RFP/ RFI
- Verbal and written communication skills Detail oriented and organized.
- Flexible and able to prioritize tasks.
- Proven ability and strong commitment to meet deadlines.
- Excellent interpersonal skills and ability to interact with high credibility at all levels of the organization.
- Must demonstrate flexibility, strong commitment to meeting deadlines, and solid decision-making skills.
- Self-motivator with ability to work independently.
Roles and Responsibilities:
- Develop the policies, procedures, and forms to enable strategic plan for centralized purchasing/procurement of materials, equipment, machinery and services required for operations, projects, and capital investments.
- Ensure procurement activities achieve established goals and assist all other functions in the organization in achieving their quality, schedule and cost goals.
- Ensure required knowledge of the supply market, industry and business environment trends to provide the company with advice and identify opportunities to improve the business.
- Build external and internal business relationships to gather information, identify market and industry trends, build partnership and alliances to support and facilitate the company’s objectives and plans.
- Supervise and/or negotiate complex requests for equipment, commodities, supplies and services from suppliers and sub-contractors to acquire high quality products and services at lower costs
- Manage negotiations with suppliers and contractors.
- Supervision of contractors that have been contracted for various projects, to ensure contractors meet their obligations.
- Maintain a high code of ethics and conduct.
- Ensure there is a program or company budget, to assure financial goals and objectives are met by monitoring, negotiating and coordinating approvals based on signing authority limits for purchasing contracts and expenses.
- Ensure the development and maintenance of work-systems, negotiation methods, goals and objectives, management systems, teamwork, and resource management.
- Ensure effective procurement process and controls to meet the requirements and needs of SLFNHA.
- Assist in managing the fleet of vehicles and carry out the asset management of properties and contracts etc.
- Other duties shall be assigned as required.
Core Competencies:
- Excellent communication skills (written and verbal); must be able to clearly convey information and facilitate contract writing.
- Adaptable and flexible
- Solid research and analysis strengths
- Exceptional interpersonal, team-building and collaborative strengths.
- Creative mindset for evaluating existing methods and implementing new approaches.
- Problem Solving
- Accountability and Dependability
- Research and Analysis
- Decision Making and Judgement
- Ethics and Integrity
- Planning and Organizing
- Communication and negotiation skills
- Networking and Relationship Building
- Organizational and Environmental Awareness
- Resourceful with accountability to fiscal management
Background
- The typical minimum level of education to perform this job competently is equivalent to completion of a university (bachelor) program involving acquisition of an advanced understanding of complex concepts and procedures in an area of work related to assigned duties. This specialized training is often recognized by a degree.
- Directly/indirectly related work experience representing continuous learning and required for someone to perform this job competently is one to three years.
- Ongoing work assignments typically have clearly defined goals. The incumbent’s education, training, and previous experience ensure work assignments are successfully carried out because he/she understands what is expected, as well as the best approach to take.
