Community Wellbeing Nursing Program Assistant (Ref #2022-96)
The Approaches to Community Wellbeing is a regional resource to 31 First Nations Communities. The Approaches to Community Wellbeing provides expertise, support, services, and programming in public health to the region. The program also supports communities in the development, implementation, and monitoring of their own Approaches to Community Wellbeing. The Safe Communities section of the model includes Environmental Concerns, Preventing Infectious Diseases, and Emergency Preparedness.
Under the direction of the Community Wellbeing Nursing Manager, the Program Assistant will provide administrative support to the Nursing Wellbeing Team.
The Program Assistant is directly accountable to the Community Wellbeing Nursing Manager.
This is a term position ending March 31, 2023.
The salary for this position is $57,869 to a maximum of $70,454/annum.
Who can apply:
Persons of First Nations ancestry will be given preference (s.16 (1)CHRA)
- Certificate or Diploma in Secretarial Arts and/or Office Administration or equivalent,
- Minimum two years’ experience in administration/executive/secretary support;
- Strong computer skills; proficiency in Microsoft Office a must including Excel, Outlook, Word and Power Point;
- Strong knowledge of office procedures and practices.
- Valid Class G Ontario driver’s license
- Must provide an appropriate criminal records check
- Previous office administration experience is considered an asset
- Demonstrates initiative, self-motivation and able to work independently as well as part of a team
- Demonstrates professionalism, accountability and maintaining confidentiality
- Ability to multi-task, meet deadlines and adapt in a fast-paced environment
- Task-centered, maintain a high level of efficiency and strong attention to detail
- Work experience and/or education in a mental health related area is considered an asset
- Knowledge and sensitive of First Nations populations
- Experience working in and with First Nation people, communities and leadership
RESPONSIBILITIES AND DUTIES:
- Provide program/administrative assistance to Nursing Wellbeing team
- Provide administrative assistance to the Nursing Wellbeing team: Preparing HR paperwork for new nurses, tracking recruitment efforts, scheduling, support and organization of onboarding, ongoing travel and expense reports management, maintain filing system, prepare, develop/draft documents, arrange teleconferences, arrange special meetings , and other related duties requested by the Community Wellbeing Nursing Manager
- Ensure communities are aware when nurses will be travelling into communities and ensuring accommodations
- Prepare documents for distribution; letters, memorandums, work plans, reports and confidential correspondence
- Send out communications to all Wellbeing nurses, Health Directors, and tribal councils
- Assist with gathering clinical data for the Ministry reporting
- Coordinate meetings; including assisting with travel arrangements, coordinating of meeting materials, preparation of meeting agenda and minutes as well as distribution
- Direct requests from inside and outside the agency for information to the appropriate personnel
- Maintain/update filing systems; both paper and electronic files, scan when necessary
- Prepare and assist in creating Power Point presentations; Proficient with current electronic communication tools
- Assist in the development of program activities
- Data entry and creating spreadsheets
- Performing errands/duties at various sites as required
- Adherence to confidentiality requirements/policies
- Other duties as assigned
SLFNHA currently “Strongly Recommends” COVID-19 immunizations and requests your immunization status to be sent to our staff health department if successful in the recruitment process.
Job Application Form
To apply for this job email your details to firstname.lastname@example.org