Receptionist

Deadline: Posting Has Expired
Location: Sioux Lookout, ONCommitment: Casual

The Receptionist/Secretary is responsible for performing administrative and clerical support services for all Sioux Lookout First Nations Health Authority (SLFNHA) departments.

Qualifications

  • Previous experience in a clerical field an asset
  • Experience with Microsoft Word computer software
  • Previous experience working in the Sioux Lookout Zone health care system would be a definite asset
  • Ability to speak a First Nation dialect is a definite asset
  • Strong organizational skills
  • Excellent telephone etiquette
  • Must have good people skills to deal with the public

Responsibilities

  • Answering incoming calls and directing calls to appropriate staff
  • Receiving clients and the public and ensuring they are in a comfortable environment while in the waiting area
  • Ensuring the reception and coffee area are always neat and tidy
  • Bulletin boards are to be kept with up-to-date information
  • Ensuring washrooms/premises are safe and secure at lunch and at the end of the day
  • Ordering of office and  coffee supplies as needed
  • Responsible for ensuring that all equipment is in good working order
  • Ordering of all printer and fax toners for this building and keeping an inventory of what is on hand
  • Receive incoming and outgoing mail/faxes and record in log
  • Mail run done daily at 10:00 a.m. to 10:30 a.m. and 3:00 p.m. to 3:30 p.m.
  • Typing, faxing, copying as requested by management staff
  • Shredding, photocopy, and faxing as required
  • Ensuring paper is always restocked in copier and fax
  • Replenishing of forms, updating forms as required
  • Responsible for keeping supply and copier room neat and stocked
  • Keep the internal phone list up-to-date and distribute to staff as changes occur
  • Keep up the Sign In/Out Board with all the staff and their whereabouts
  • Keep the Sign In/Out sheets for two weeks only and send them to HR for filing
  • Do business cards for all SLFNHA staff
  • Copying and binding the SLFNHA Policies & Procedures for HR Department
  • Assisting the Executive Assistant as required