Physician Scheduler

Deadline: Open
Location: Sioux Lookout, ONCommitment: Full Time

The Scheduler is responsible for the advanced scheduling of regional physicians.



  • Minimum Grade 12
  • Certificate/Diploma in Office Administration is an asset
  • Minimum 1-2 years administrative or clerical office experience
  • Strong computer skills; proficiency in Microsoft Office including excellent Excel knowledge
  • Working knowledge of databases and/or scheduling software
  • Superior time management, organizational and administrative skills; very detail orientated
  • Ability to work independently to meet deadlines and manage multiple priorities
  • Ability to establish and maintain effective working relationships
  • Ability to manage confidential and sensitive material in strict confidence (policy)
  • Ability to problem solve and have strong decision making skills
  • Proactive role in advancements of schedule communication and programs
  • Possess excellent interpersonal and communication skills (both verbal and written)
  • Experience working with First Nations communities and ability to communicate in one of the First Nations dialects of the Sioux Lookout Zone is an asset



  1. Collecting and organizing physicians work calendars and physician availability spreadsheet

  2. Maintain physician preferences data form

  3. Plan, coordinate and distribute the physician’s monthly work schedule within guidelines with consultation from supervisor and selected physician leadership

  4. Communicate weekly schedule revisions as necessary

  5. Soliciting services of locum physicians to fill the gaps in the physician schedule

  6. Maintaining current records physicians and communicate with them regularly regarding the practice needs

  7. Communicating with support staff regarding physician visits

  8. Working with administrative personnel and physician leadership to improve the physician scheduling process

  9. Assisting with special projects and other secretarial duties as assigned

  10. Handling of sensitive/confidential material adhering to confidentiality requirements/policies

  11. Communicate with Physician Recruiter regarding new locums to ensure requirements are completed prior to arrival

  12. Maintain SLRPSI mandated services statistical information

  13. Other duties as assigned