Accommodations Coordinator

Deadline: Open
Location: Sioux Lookout, ONCommitment: Part Time

Under the direction of the Operations Supervisor, the Accommodations Clerk is responsible for the coordination of all areas of physician accommodations and assisting with various medical secretary duties.


  • Minimum Grade 12
  • Certificate/Diploma in Administrative Assistant/Secretary course is an asset
  • Minimum 1-2 years administrative or clerical experience
  • Previous experience (minimum 1-2 years) in a Medical Office setting is an asset
  • Proficient with Microsoft Office (Word, Excel) Products
  • Working knowledge of databases
  • Superior time management, organizational and administrative skills
  • Ability to problem solve and have strong decision-making skills
  • Ability to meet aggressive deadlines and manage multiple priorities
  • Ability to establish and maintain effective working relationships with allied services providers
  • Ability to manage confidential and sensitive material in strict confidence
  • Possess excellent interpersonal and communication skills (both verbal and written)
  • Ability to work independently in a fast-paced work environment
  • Must have experience and understanding of Native culture, and the geographic realities and social conditions within remote First Nation communities



  • Assign accommodations to incoming physicians. Arrange outside accommodations when necessary i.e. hotel reservations, MYW units, etc.
  • Ensure cleanliness of accommodations prior to physician arrival. Arrange/Schedule weekly housekeeping.
  • Monitor and secure maintenance of accommodations and arrangement with Health Canada
  • Track inventory of accommodations, purchase required items, keep items well maintained and remove old items
  • Ensure keys are available and working. Cut keys and label sets as required.
  • Order welcome food boxes for incoming visiting physicians. Review supplies, regularly and order accordingly.
  • Ensure Aramark has keys for units and delivers food boxes prior to MD arrival.
  • Inform Contracts Supervisor/Recruiter of monthly arrangements for visiting physicians so invoicing and collection of rent is completed.
  • Prepare package with keys, pagers, access cards, information binders and deliver to pick up area. Email incoming physicians with instructions for pickup of this package.
  • Ensure annual spring cleaning of all units.
  • Complete bi-annual inspections of units with Health Canada Business Manager.
  • Oversee locum vehicles, maintenance, cleaning, parking, key availability, gas responsibilities, obtain and keep file of current license from all visiting/part time physicians.
  • Maintain supply of working pagers and provide training, assign as necessary, create and distribute monthly pager list, and restock as required,
  • Update and distribute current visiting physician list with current unit information.