Accommodations Coordinator

Deadline: Open
Location: Sioux Lookout, ONCommitment: Part Time

Under the direction of the Operations Supervisor, the Accommodations Clerk is responsible for the coordination of all areas of physician accommodations and assisting with various medical secretary duties.

QUALIFICATIONS

  • Minimum Grade 12
  • Certificate/Diploma in Administrative Assistant/Secretary course is an asset
  • Minimum 1-2 years administrative or clerical experience
  • Previous experience (minimum 1-2 years) in a Medical Office setting is an asset
  • Proficient with Microsoft Office (Word, Excel) Products
  • Working knowledge of databases
  • Superior time management, organizational and administrative skills
  • Ability to problem solve and have strong decision-making skills
  • Ability to meet aggressive deadlines and manage multiple priorities
  • Ability to establish and maintain effective working relationships with allied services providers
  • Ability to manage confidential and sensitive material in strict confidence
  • Possess excellent interpersonal and communication skills (both verbal and written)
  • Ability to work independently in a fast-paced work environment
  • Must have experience and understanding of Native culture, and the geographic realities and social conditions within remote First Nation communities

 

DUTIES

  • Assign accommodations to incoming physicians. Arrange outside accommodations when necessary i.e. hotel reservations, MYW units, etc.
  • Ensure cleanliness of accommodations prior to physician arrival. Arrange/Schedule weekly housekeeping.
  • Monitor and secure maintenance of accommodations and arrangement with Health Canada
  • Track inventory of accommodations, purchase required items, keep items well maintained and remove old items
  • Ensure keys are available and working. Cut keys and label sets as required.
  • Order welcome food boxes for incoming visiting physicians. Review supplies, regularly and order accordingly.
  • Ensure Aramark has keys for units and delivers food boxes prior to MD arrival.
  • Inform Contracts Supervisor/Recruiter of monthly arrangements for visiting physicians so invoicing and collection of rent is completed.
  • Prepare package with keys, pagers, access cards, information binders and deliver to pick up area. Email incoming physicians with instructions for pickup of this package.
  • Ensure annual spring cleaning of all units.
  • Complete bi-annual inspections of units with Health Canada Business Manager.
  • Oversee locum vehicles, maintenance, cleaning, parking, key availability, gas responsibilities, obtain and keep file of current license from all visiting/part time physicians.
  • Maintain supply of working pagers and provide training, assign as necessary, create and distribute monthly pager list, and restock as required,
  • Update and distribute current visiting physician list with current unit information.