Health Records Data Clerk

Deadline: Mar 19th - 4:30pm
Location: Sioux Lookout, ONCommitment: Term

The Health Record Data Clerk is responsible for performing a variety of Health Records data entry duties, as well as other Health Records related duties as assigned.


  • Medical Records Assistant Certificate/Diploma
  • 1-2 years’ work experience in a medical office/setting
  • Working knowledge of computer word processing programs, Microsoft Word, Excel, etc.
  • Medical terminology is an asset
  • Recognition/Knowledge of health record documents
  • Excellent written and oral communication skills
  • Ability to work under minimal supervision and as part of a team
  • Professional integrity and the ability to maintain confidentiality is essential
  • Good working knowledge and experience in time management and excellent organizational skills
  • Ability to communicate in one or more of the First Nations dialects of Sioux Lookout will be an asset


  • Copy, scan, label and distribute all health records data
  • Keep community physician MRP status current
  • Assist with release of information, death certificates, etc
  • Assist in checking and filing all golden rod HL7 reports in Electronic Medical Record (EMR)
  • Check all mismatched results in EMR and forward to appropriate physicians
  • Verify, correct and maintain all patient demographics in EMR and add new patient charts as required
  • Monitor and correct labs/documents/results filed in error in EMR 
  • Reply to any messages regarding problems with incoming results/reports or direct accordingly
  • Identify duplicate charts in EMR and ensure all contents of chart have been placed on one correct chart
  • Ensure security of patient confidentiality by maintaining a secure work station and keeping current on all health information policy and procedures
  • Maintains continuity of work operations by documenting and communicating actions, irregularities, and continuing needs relating to health records to the Health Records Coordinator
  • Photocopying of records/documents for billing purposes
  • Assist with monitoring consultation area in EMR and maintain accordingly
  • Special projects as assigned
  • Assist with other health record duties when necessary.